Files everywhere! One of the challenges of a digital life is the large number of files you wind up accumulating. Versions of files, emailed around, living on different computers. To solve this, I use a couple of tools:
- Dropbox - keeps a folder in sync across multiple machines and in the cloud
- Google Docs - files stored on a central server, with a lightweight editor
- Mozy - backup large volumes of data to the cloud
- Mac OS X Time Machine - backup really large volumes of data to a local 3TB drive
- Subversion - working with software development source files
Using these tools (and corresponding iPhone apps) I can access pretty much anything, anytime, anywhere. My core work docs are stored in Dropbox, and the personal HD video project. I don't have to touch anything and everything is automatically backed up. My home machine died recently, and with a new machine and Time Machine I was back up and running in a few hours. No need to bring a laptop on a trip: everything is already available on my phone.
One thing people always ask me about my setup - what about security? Aren't you worried about storing your files in the cloud?
Of course I worry about security. Security isn't just about hackers, though - it's also about backups. It's also about credentials - I use lots of different passwords, which I manage via a password management package (you do use a different, 16 character+ hash-style password for all of your systems, right?). It's not perfect... but nothing ever is. I do keep track of security bulletins for the services above, and I also know about all of the scary security stuff already floating around in cell phones, email systems...
At some point, you just need to get your work done.